Hiring at SYC

Sussex Yacht Club has two venues that may be hired for private events and both our historic Clubhouses at Shoreham and Southwick make fantastic venues for any type of occasion, be it a meeting or a wedding. 

Our main Shoreham Clubhouse, which has good parking and full disabled access is perfect for both social and business occiasions whilst the traditional Southwick Club House is perfect for smaller gatherings.

The main Shoreham club house has a secure wi-fi server for wireless internet access within the clubhouse. Any member or guest hiring a space and wishing to access the internet should ask the office for the necessary code (or you can ask one of the bar staff who can also give it to you).

Venue Hire In Shoreham at the main club house.

Royal Escape Room: This is on the ground floor at Shoreham and is ideal for meetings/seminars, holding up to 40 in theatre style. Refreshments can be arranged on arrival as well as lunches, which can be eaten in our restaurant and or "while you work".

River Room: This is on the first floor at Shoreham with spectacular views over the River Adur. A more intimate room, holding up to 12 comfortably, ideal for a special lunch.

Restaurant: The Club’s Restaurant is on the first floor and can cater for up to 120 seated and 200 standing. An impressive room with commanding views over the Adur. The perfect location to celebrate any occasion, be it a wedding or birthday. The restaurant can be screened off from the bar area, affording privacy (although members will be in the bar area itself).

Both the Club’s Bar Steward and Caterer will do their utmost to make your occasion as special as you would want it.

Venue Hire In Southwick at the original club house.

Our Southwick Clubhouse is a more relaxed venue and is preferred by those wishing to provide their own catering. It is ideal for smaller, less formal, gatherings and holds up to 50 comfortably. The venue is on the first floor and some may have difficulties with the stairs as there is no lift access.

How to Hire

If you wish to hire any of our venues in the first instance please contact our Office on 01273 464868 between 09:00-14:00 Monday to Friday to discuss availability. Once this has been confirmed, complete and return a Hiring Application Form to the Office (see below for downloads).

This will be passed to the House Committee for their authorisation of the hire. After this has been granted, you will receive a confirmation letter, hiring agreement for signature and invoice for the hire. Upon receipt of these documents, you can finalise any arrangements necessary with the Caterer and Steward.

If you wish to view any of the venues, please contact the Office to arrange.

Heels

Many years ago the main restaurant in Shoreham was a working loft where sailmakers would craft canvas and cotton into sails for the ships and yachts being built on the slips outside. They worked kneeling down on a floor made from very old timber planks; whilst the sailmakers have long gone, the floor remains and although we are rather proud of it, we are the first to admit it is rather delicate. This is why we don't allow ladies (or anyone else for that matter) to walk on it whilst wearing stilletto heels.

We don't mean your footwear can only be flats, but we ask you to make sure you and your guests wear shoes with a reasonable sized heel that isn't going to damage our floor (if things do go awry you may find your deposit being put towards refurbishment).

Scale of Charges

The Restaurant

Subject to availability, the restaurant is available for hire at the following rates;

Restaurant	Member Hire Rate	Member hiring on behalf   of a non-member	Commercial/External
08:00-18:00	£20 per hour*	£30 per hour	£50 per hour
18:00-00:00	£30 per hour	£45 per hour	£60 per hour
Discounted day rate	£150 per day	£250 per day	£350 per day
Wedding/Celebration rate	£200 per day**	£450 per day**	£600 per day**

*For bookings over 2 hours. Otherwise free of charge for Sussex Yacht Club members.

** Our Wedding/Celebration price includes 3 hours setting up time during the day (or the night before if available and with prior agreement with the Club). The bar will be open until 00:00 if arranged and will include two bar staff and a glass collector. If you feel you would like more bar staff for your event, this can be arranged for an additional £50 per staff member. On making your booking, a meeting with the Club Steward will be arranged to discuss all your requirements from catering needs, room layouts and run through specific timings for your event.

The Royal Escape Training Room

There is also fully functioning meeting room, which can comfortably hold up to 30 people. Within the hire cost the Club can arrange for a projector (with or without laptop), whiteboard and flip charts. Catering is also available by separate arrangement with our caterer.

Royal Escape Room	Member Hire Rate	Member hiring on behalf   of a non-member	Commercial/External
08:00-18:00	£15 per hour	£25 per hour	£30 per hour
18:00-23:00	£15 per hour	£26 per hour	£35 per hour
Discounted day rate	£100 per day	£175 per day	£200 per day

Important Room Hire Notes

Discounted day rate: Discounted day rates for both Restaurant and Royal Escape Room hires applies to a minimum 8 hour hire between the hours of 08:00-18:00

Access: Rooms can only be accessed during booked times. Hire must include setting up and clearing down times.

Block bookings: Further discounts are available for block bookings - please enquire at the office.

Charities: As a rule Sussex Yacht Club does not charge charities for charity events. If a charity wishes to hire the club for a purely social event then the above charges apply.

Wakes: As a rule the club does not charge for wakes as long as either the deceased or close relative was/is a member.

Equipment hire

PA system with two microphones (Restaurant only) - £25 + VAT

Projector £25 + VAT

Projection Screen £5 + VAT

Flip Chart £5 + VAT

Refreshments

Please arrange any refreshments required when making your booking

Tea, coffee and biscuits (topped up at intervals) - £3.00 + VAT per person Buffet Lunch - £12.00 + VAT per person

Downloads

Shoreham Clubhouse Hire Request ››
Shoreham Clubhouse Conditions of Hire ››

Southwick Clubhouse Hire Request ››
Southwick Clubhouse Conditions of Hire ››

Royal Escape Room Hire Request ››